Find the answers to all your burning questions about registration, the cars, the teams, sponsorship, fundraising and more. If you have a question that isn’t listed, send us a message and we’ll get back to you as soon as possible.
What is the process after I register a team?
We accept new teams based on the main drivers original sign up date (place in the queue) so it’s fair to everyone.
First we accept teams & send an acceptance email, that’s when some paperwork needs to be sent to us and the registration fee is paid. When we have both of those, we confirm your team & send a confirmation email. That’s when you can set up your We Give fundraising page, a Welcome Pack from Cancer Council is then posted to both drivers, that’s when you can get started on fundraising.
How soon does $785 (inc GST) per team need to be paid?
You need to pay this on acceptance of your team. We cannot confirm your teams place on the rally without it.
If I can’t go and need to pull out, will I be able to transfer the registration fee to the following year as credit?
No, registration is non-refundable and non-transferable.
If I sign up, do I have to come up with the $5000 fundraising amount straight away?
The only thing you need to pay straight away is the registration fee ($785 inc GST per team). You will need to raise at least $2,500 three months before the rally, and $3,500 two months before the rally. You have until close of business two days before the rally starts to have at least the minimum $5,000 in your team fundraising account.
If the $1,000 car value/budget is exceeded, does it really matter?
Yes, it does matter. The $1,000 car value/budget rule is the main rule we have, it’s why the rally is called Shitbox Rally. There is no point taking a shitbox and turning it into something else, because it defeats the purpose of doing the rally in the first place. Take a look at the terms and conditions and especially clauses 13-23. You really don’t need to spend more so not only would it be effectively cheating and against the point of the rally, but it would also be a waste of money. There are “penalties” for any cars not meeting our criteria!
Does the $1,000 include rego, roadworthy and insurance?
No, it does not, as the costs can vary massively state to state.
Do we need to purchase and register a shitbox before we register?
No, you do not need to get your shitbox now. Most people get theirs a few months before the rally.
If we can get donated tyres, is this exempt from the $1,000 car value/budget?
If your car needs 4 new tyres, then it’s considered a safety issue and is exempt from the $1000 value/budget. You will need 2 spares (also a safety thing) and these are definitely exempt.
Do we have to sell our car at the end?
Yep, all cars have to go into the auction, but you can bid on your own car or anyone else’s. If you want to ensure you get your own car back, you will need to pay $250 per team in cash on the final day of the rally at the morning briefing. Either way, you have to buy it back.
All funds from buy backs and the auction go to Cancer Council.
Which state/territory do we need to satisfy the roadworthy requirements for?
The state/territory the car is registered in.
Can I decorate my car?
Yes, definitely! Crazy car decorations are a big part of the rally. The bonnet and two front doors will be needed for rally sponsors and organiser’s stickers so keep those areas clear for them, the rest is up to you.
Are the cars registered under Cancer Council?
No, you buy them, they are registered under your name and therefore your responsibility. If the car dies, it’s up to you to get rid of it or transfer the ownership to someone else. Most mechanics will be happy to take a car off your hands for nothing.
A car has been donated to me therefore I don’t need the $500 back. Does this mean it stays with Cancer Council?
Yes, that’s correct. It’s up to you whether or not you ask for a refund at all or even part of it. Some teams only ask for the $500 fuel refund and leave the $500 car refund with Cancer Council so that the total fundraising amount is higher.
How do we go about buying the car? Do we buy it and get reimbursed later?
You can either buy the car before you reach the $5,000 minimum and get reimbursed later or you can wait until you have reached the $5,000 minimum, submit your claim form and get the refund money in the bank before you buy your car. As long as you have enough time to get your car rally ready.
Is car sponsorship allowed in exchange for putting the sponsor’s logo or branding on the car? Also can the company be supplied with the relevant documentation, so that the donation could be recorded for tax purposes?
Yes, car sponsorship is allowed and encouraged. We will be giving all rally participants full information about this, but let us give you a quick run-down now.
There are essentially 2 ways to raise your minimum amount. This is by donations and/or sponsorship. With donations the donor doesn’t get anything in return, such as promotion or branding. With sponsorship, they get the promotion/branding. It is only with donations that tax receipts are awarded as the Government has very strict rules where charities and relevant tax receipts are concerned.
So, what does this mean? If the company wants both the branding and tax receipt, they can split their payment. The payment for the sponsorship ($110 inc GST) gets paid to Shitbox Rally and the donation goes direct to Cancer Council, with the donation amount being attributed to the team’s fundraising page.
Does the first $110 inc GST of sponsorship go towards our fundraising total?
No. We use the first $110 (inc GST) of any sponsorship to help fund the costs of the rally. Anything over $110 inc GST is therefore a donation, is tax deductible and goes towards your team’s total.
Do all of the funds raised go to the Cancer Council?
Up to 43% of the initial $5,000 is used to cover event organising costs (including $500 for team cars and $500 for their fuel) with the remaining amount going to Cancer Council.
For all funds raised over $5,000, the Cancer Council receives at least 72% of the funds raised.
The percentages going to Cancer Council increase if the full $500 for the car is not claimed and/or the car sells at the auction which adds to the total funds raised and other budgeted costs can be reduced or avoided. The percentages listed here are based on minimum fundraising goals reached ($5,000) and maximum budgeted costs, so we are usually able to achieve higher percentages for Cancer Council.
Can we join forces with another team for fundraising efforts?
Yes you can and you can divide your fundraised dollars between the teams. Of course, each car/team must be registered, accepted and confirmed on the rally separately. You can use the same team name if you like, but to save confusion add a number like a 1 or 2 at the end of the name. Each car/team must raise the $5,000 minimum.
What is the maximum number of people we can have in each car?
Two people is both the minimum and the maximum.
Can I enter a motorbike?
No, unfortunately motorbikes aren’t allowed due to practicalities and safety. Our shortest day is usually 6 hours with most days 7+. By the 6th day everyone is very tired and everyone has a co-driver so they can rest. If you are on a bike, you do not get that luxury.
Do we drive to the start line and is that at our expense? When should we arrive?
How you get to the start line is up to you (you can freight the car if you like) and yes, it is at your cost. If you speak with some car freight companies, you might be able to get transport donated. All teams need to be at the starting location by 4pm the day before the rally starts to attend the pre-rally briefing.
How do we get back from the finish line and who pays for that? How long do we spend at the finish destination?
You need to arrange your own transport home at your own expense. Some teams buy back their cars to drive home, but most teams sell their cars at the auction and fly home. The post rally party will be the day after we arrive to the finish line, so we suggest booking both Friday and Saturday night at the finish location (at least).
Other rallies require teams to fork out more money for fundraising along the way in the form of fines etc. Is that likely or expected of teams in Shitbox Rally?
All of the teams work hard enough raising money before we get going. One of the main principles of our rally is that it’s not expensive for the participants and the rally is a reward for all the hard work teams put into fundraising prior to the rally.
How do we get any excess gear back home?
We aim to get a freight company on board to assist with this at good rates, but any cost for this will still have to be covered by you. There will be a few of us with toolboxes etc. Costs should not be massive for getting them back.
I don’t know much about cars – can I still do the rally?
Yes you can. Lots of people on the rally are in the same position, so you don’t need to have any mechanical knowledge at all. By the end of the rally you’ll certainly know more than you did when you started. And there will be people in your buddy group that you travel with that can help you out. That includes a dedicated mechanical support crew that travel with us.
Can I bring my dog on the rally?
We have a strict policy that no dogs are allowed on the rally. The rally founder is a dog owner himself, so this isn’t an anti dog response, but a response from people that know what the rally is like and know that it’s not the place for dogs. In addition to this, we go to a number of places where dogs are not allowed. If you bring your dog with you, you’ll lose your position in the rally, your car will be taken from you and you won’t participate in any future rallies.
Are we able to generate our own media attention?
Yes, of course. The rally creates a lot of media attention and we welcome all the help we can get. We have prepared media tips and materials to help teams generate their own publicity – please check the team’s resource section once you are confirmed. Your social media networks are also very important to the rally.
Are the teams covered under your or Cancer Council’s Public Liability Insurance?
While the rally has Public Liability Insurance, we cannot cover all of the teams in the rally, so this is a no. In most personal insurance policies (such as home contents) there will be a clause about liability insurance, so you are usually covered via your own insurance anyway.
If we have a business or an individual who provides a cheque donation which we deposit on their behalf, how do they get the tax receipt?
You will receive all the info you need about donations and receipts once your team is confirmed. You will need to provide Cancer Council with the donor details to have them issue a receipt.
I have a friend who is an avid outback traveller and wants to do the trip with us but in his own 4×4. As the roads are all public, I’m sure he can, even if he does his own thing in the evenings. Can he join us?
No. No way. Everyone that is on the rally has worked hard to raise funds for Cancer Council. People can’t just turn up on the day of departure and expect to be a part of it. We take a very strong position on this.