How soon does $725 (inc GST) per team need to be paid?
On acceptance of your place you have to pay this. We cannot confirm your place without it.
If I can’t go and need to pull out will I be able to transfer the registration fee to the following year as credit?
No, registration is non-refundable and non-transferable.
If I sign up do I have to come up with the $4000 fundraising amount straight away?
The only thing you need to pay straight away is the registration fee ($725 inc GST per team). You will need to raise at least $1,000 three months before the rally, and $2,000 two months before the rally. You have until the Friday before the rally starts to have the $4k minimum in the Cancer Councils account.
If the $1,000 is exceeded does it really matter?
Yes it does matter. The $1,000 rule is the main rule we have, it’s why the rally is called Shitbox Rally. There is no point taking a shitbox and turning it into something else, it defeats the purpose of doing the rally in the first place. Take a look at the terms and conditions and especially clauses 13-24. You really do not need to spend more so not only would it be effectively cheating, against the point of the rally, but it would also be a waste of money. There are "penalties" for any cars not meeting our criteria!
Does the $1,000 include rego and insurance?
No it does not as the costs can vary massively state to state.
Do we need to purchase and register a shitbox car before we register?
No you do not need to get your shitbox now. Most people get theirs within a couple of months before the rally.
If we can get donated tyres is this exempt from the $1,000 car value?
If your car needs 4 new tyres then this is a safety issue and therefore not included in the $1000. You will need 2 spares (also a safety thing) and these are definitely not included.
Are we compelled to sell our car at the end?
Yep, all cars have to go into the auction, but you can bid on your own car or anyone else’s. If you want to ensure you get your own car the Rally Director will agree a sale price with any team prior to the auction (that way you don't run the risk of it going for a higher amount). Either way you have to buy it back and all funds from buy backs and the auction go back to Cancer Council.
Which state/territory do we need to satisfy the roadworthy requirements for?
The state/territory the car is registered in.
Can I decorate my car?
Yes definitely – crazy car decorations are a big part of the rally. The bonnet and two front doors will be needed for sponsors and organiser's stickers so be aware that we will put stickers over these areas.
Are the cars registered under the Cancer Council?
No, you buy them, they are under your name and therefore your responsibility. If the car dies, it is up to you to get rid of it or transfer the ownership to someone else. Most mechanics will be happy to take a car off your hands for nothing.
A car has been donated to me therefore I do not need the $500 back. Does this mean it stays with the Cancer Council?
Yes that is correct. It is up to you whether or not you ask for a refund at all or even part thereof. Some teams only ask for the fuel refund and leave the $500 with the Cancer Council so the net fundraising position is better.
How do we go about buying the car? Do we buy it and get reimbursed later?
You can either buy the car before you reach the $4,000 minimum and get reimbursed later or you can wait until you have reached the minimum when you can submit your claim form and get the money in the bank before you get your car.
Is car sponsorship allowed in exchange for putting the sponsor's logo or branding on the car? Also can the company be supplied with the relevant documentation, so that the donation could be recorded for tax purposes?
Yes, car sponsorship is allowed and encouraged. We will be giving all rally participants full information about this, but let us give you a quick run-down now.
There are essentially 2 ways to raise your minimum amount. This is by donations and/or sponsorship. The difference is that with donations the donor does not get anything in return such as promotion or branding. With sponsorship they get the promotion/branding. It is only with donations that tax receipts are awarded as the Government has very strict rules where charities and relevant tax receipt are concerned.
So, what does this mean with what you want to do? If the company wants both the branding and tax receipt they can split their payment. The payment for the sponsorship ($100 plus GST) gets paid to Shitbox Rally and the donation goes direct to Cancer Council, with the donation amount being attributed to the team's fundraising page.
Does the first $100 of sponsorship go towards our fundraising total?
No. We use the first $100 (plus GST) of any corporate sponsorship to help fund the costs of the rally. Anything over $100 plus GST is therefore a donation, is tax deductible and goes towards your team's total.
Do all of the funds raised go to the Cancer Council?
Up to 49% of the initial $4,000 is used to cover event organising costs (including $500 for team cars and $500 for their fuel) with the remaining going to Cancer Council.
For all funds raised over $4,000 the Cancer Council receives at least 66.5% of funds raised.
The percentages going to Cancer Council increases if the full $500 for the car is not needed and/or the car sells in the auction which adds to the total funds raised for the team and other budgeted costs can be reduced or avoided. The percentages listed here are based on minimum fundraising goals reached ($4,000) and maximum budgeted costs, so we usually get higher percentages to the Cancer Council.
Can we join forces with another team for fundraising efforts?
Yes you can have more than one car in your team, but you must register each car separately and just use the same team name. Each car must raise the $4,000 minimum.
What is the maximum number of people we can have in each car?
Two people is both the minimum and the maximum.
Can I enter a motorbike?
No, unfortunately motorbikes aren't allowed due to practicalities and safety. Our shortest day is usually 6 hours with most days 7+. By the 6th day everyone is very tired and everyone has a co-driver so they can rest. If you are on a bike you do not get that luxury.
Do we drive to the start line and is that at our expense? When should we arrive?
How you get to the start line is up to you (you can freight the car if you like) and yes it is at your cost. If you speak with some haulage companies you might be able to get transport donated. All teams need to be at the starting location by 5pm the day before the rally starts, to attend the pre-rally briefing.
How do we get back from the finish line and who pays for that? How long do we spend at the finish destination?
You need to arrange your own transport home at your own expense. Some teams buy back their cars to drive home, but most teams sell their cars at the auction and fly home after. The post rally party will be the day after we arrive to the finish line, so we suggest booking both Friday and Saturday night at the finish location (at least).
Other rallies require teams to fork out more money for fundraising along the way in the form of fines etc. Is that likely or expected of teams in the Shitbox Rally?
That is something the Variety Club does. We do not do that. All of the teams work hard enough raising the money before we get going. One of our main principles of the rally is that it is not expensive for the participants and acts as a reward for all the hard work in fundraising prior to the rally.
How do we get any excess gear back home?
We aim to get a haulage company on board to assist with this at good rates, but any cost for this will still have to be covered by you. There will be a few of us with toolboxes etc. Costs should not be massive for getting them back.
I don’t know much about cars – can I still do the rally?
Yes you can. Lots of people on the rally are in the same position. By the end of the rally you will certainly know more than when you started, but there are plenty of people that can help you out if necessary, including a dedicated support crew on hand from dawn to dusk and beyond to get you on the road again, if possible.
Can I bring my dog on the rally?
We have a strict policy that no dogs are allowed on the rally. The rally founders are dog owners themselves, so this is not an anti dog response, but a response from people that know what the rally is like and know what it is therefore like for dogs. In addition to this we go to a number of places where dogs are not allowed. If you bring your dog with you, you will lose your position in the rally, your car will be taken from you and you will not participate in any future rallies.
Are we able to generate our own media attention?
Yes of course. The rally creates a lot of media attention and we welcome all the help we can get. We have prepared media tips and materials for any teams interested in generating their own publicity - please check the team's resource section once you are confirmed. Your social media networks are also very important to the rally.
Are the teams covered under your or the Cancer Council’s Public Liability Insurance?
Whilst the rally has Public Liability Insurance we cannot cover all of the teams in the rally, so this is a no. In most personal insurance policies (such as home contents) there will be a clause about liability insurance, so you are usually covered via your own insurance anyway.
If we have a business or an individual who provides a cheque donation which we deposit on their behalf, how do they get the tax receipt?
You will receive all the info you need about donations and receipts once your team is confirmed. You will need to provide Cancer Council with the donor details to have them issue a receipt.
I have a friend who is an avid out back traveller and wants to do the trip with us but in his own 4×4. As the roads are all public I am sure he can even if he does his own thing in the evenings. Can he join us?
No. No way. Everyone that is on the rally has worked hard to raise funds for the Cancer Council. People can’t just turn up on the day of departure and expect to be a part of it. We take a very strong position on this.